There and Back Again: Foregoing Fantastical
Note: This story has not been updated since 2024.
Last month, I took a bit of an odyssey and explored the idea that maybe there aren’t that many must-have third-party apps, only nice-to-have ones. I wasn’t saying that everyone should dump all their software and return to their defaults, but I was saying that macOS’s default configuration has come a long way over the years and that the right approach to setting up a new Mac might be to start with the basics and then slowly add when you find you need a little bit more.
One of the apps I was thinking about while I wrote this was Flexibits’s Fantastical, which has been my calendar app for more than a decade. As a result of that decade spent away from Calendar, I’ve largely lost track of what separates a third-party app with a $57 annual subscription fee from the stuff Apple gives me for free with my devices.
I’ve also had a general sense that most of Flexibits’s recent updates to Fantastical focused on features that don’t actually improve my use of the app. I’m not open for meetings, so the Openings feature didn’t really land, and the meeting proposal feature ended up being much heavier and Fantastical-centric than just using a lightweight scheduling app like StrawPoll. It seems like most of the company’s focus over the past two years has been on refining those features, which might be wise for serving their core audience, but it just doesn’t register for me.
So, I decided to spend a few weeks without Fantastical, just using Apple’s Calendar app. Here’s what I learned.
Surviving on the default
Unsurprisingly, the moment I switched back to Calendar, I lost a whole bunch of features. I was used to Fantastical’s split interface on my Mac and iPad, which lists all events on the left side of the screen and then displays my preferred interface, the Week view, on the right side. Apple just wants to show you the floating colored blobs. (On the iPad, Apple’s calendar also doesn’t display the start time of events in Week view, which was a drag.)
Apple’s got a bunch of Calendar widgets, but they’re inferior to Fantastical’s. The List view, in particular, is not nearly as information-dense as Fantastical’s list widget. Still, I switched over to Calendar’s.
I have a default set of calendars that I want to view at all times, but sometimes, I need to briefly toggle on other calendars so I can coordinate with my wife’s calendar or place something on a shared podcast calendar. I used Fantastical’s Calendar Sets feature to toggle between views, but there’s no such control available in Calendar. Instead, I built a Keyboard Maestro macro that clicks on specific calendar locations to make them disappear and reappear.
Speaking of multiple calendars, it’s baffling to me that Calendar is unable to display multiple identical events on different calendars as a single item. When I toggle into my podcast scheduling view, every Incomparable podcast becomes a cramped stack of three identical items: one for my calendar, one for the calendar used by panelists, and one for our public-facing calendar used by listeners and various automations.
But my biggest adaptation came in the menu bar. Fantastical offers a powerful menu bar app that lets me quickly add events and, more importantly, view a list of events for the next few days without needing to open the app. Calendar has… nothing?
I ended up solving this problem by using Itsycal, a free app by Mowglii Apps. Itsycal hit the spot, though it’s not quite as pretty as Fantastical’s menu bar item, and adding a new event requires a second keystroke and doesn’t support natural-language entry of events. You also can’t edit events from within Itsycal.
Starter calendar
So, after three weeks of using Apple’s apps on my Mac, iPhone, and iPad, what’s the verdict? I feel like my original suggestion about defaults was pretty accurate, actually. Apple’s Calendar app is fine. It works, it’s serviceable, the widgets are fine, and with a free third-party utility, you can even get a nice quick-access calendar in the menu bar.
That said, it was also clear to me that Fantastical offers a much more useful and refined experience than Apple. Calendar feels pretty old and static, and some of its gaps are really baffling—especially quick access in the menu bar! Is Fantastical $57 a year better? (I should mention that there’s a free version of Fantastical, but it omits some features that Calendar offers.)
Well, that’s the question, isn’t it? If you schedule a lot of meetings and have people schedule meetings with you, it’s probably a no-brainer! But for me, it was a little tougher. Still, after three weeks without, I feel like I’m willing to spend $57 a year just to get a nicer, better calendar experience than Apple offers. But I also would not hesitate to suggest that any new Mac user start with Calendar (and maybe Itsycal!) and try it out before considering spending extra on a fancier calendar app.
I wish Fantastical had given me more of a sense of forward motion and value over the last four years for my subscription fee. I wish Apple would take some lessons from Fantastical and strive to make the default Calendar app a little less generic.
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